Send a Verifeyer form

Modified on Wed, 6 May at 1:31 PM

Send a ProductIP Verifeyer form to collect structured compliance data directly from your suppliers. This helps you perform risk assessments efficiently, improve supplier performance insights, and manage compliance proactively within your technical file.

Feature access

Most Verifeyer forms are available for all users and all plans.

PPWR and EUDR Verifeyer forms are available for Professional / Enterprise customers.

Contact sales@productip.com to gain access to the additional features.

Before you begin

Ensure your technical file is set up with a list of requirements containing a Verifeyer form.
Add the supplier contact details in the Product tab. The information will be automatically added when sending the Verifeyer form.

Video instructions

Prefer to watch instead? A short step-by-step guide will follow soon!

Steps

You have three options to send a Verifeyer form.

Option 1: Send a Verifeyer via Requirements tab

Open your technical file in ProductIP.
Go to the Requirements tab.
Scroll through the list of requirements.
Find and click the Verifeyer form button related to the requirement (e.g. PPWR (EU) 2025/40).
Fill in the recipient name, company, E-mail address if not filled automatically.
Leave a message in the field or select documents to share, e.g. a template text explaining why the supplier is asked to fill out the Verifeyer form.
Click Send form.

Your supplier will receive an email with your message and a link to access the form request.

The Verifeyer button will turn blue.

If you want to fill out the form yourself, select the checkbox "I want to open the form myself".

Option 2: Provide your supplier access to the Verifeyer form via Document Request

Once you send out the document request your supplier will have the option to access the Verifeyer form by clicking the blue resources icon and click Create.

A step by step run through can be found here: Send a document request

Option 3: Provide your supplier access to the Verifeyer form via Technical File Request

Once you send out the technical file request your supplier can fill out the form themselves in their technical file or they can send the Verifeyer to their supplier to fill out.

A step by step run through can be found here: Send a technical file request

Tips and best practices

Clearly explain your form request in the message to avoid confusion.
Select only relevant documents to keep form requests focused.
Use deadlines to ensure timely responses.
Always verify supplier contact details before sending the form request.
The form request is visible to all users in the supplier company account, so that they can collaborate in filling out the Verifeyer form.
If you send out a document or technical file request, add a message explaining that the supplier should use the Verifeyer form.
Once submitted, the form is automatically uploaded under the Documents tab of the relevant technical file. You can recognise it quickly by the blue eye icon on the left side of the documents.

Troubleshooting

Supplier did not receive the request?
Check if the email address in the request is correct. Once you have sent out the Verifeyer request you can check the email address, status (pending/opened/completed), date of sending "created at", and date of completion by the supplier "completed at".

Form not completed?
Send a reminder or clarify instructions in your message. Click the blue Verifeyer icon and simply follow the steps 5 to 7.
Supplier details are not automatically filled?
Go the the Product tab and add Supplier contact information by clicking the Edit product data button.

Still having issues? Contact ProductIP via helpdesk@productip.com.

FAQ

Can I request only a Verifeyer form via document request?
Yes, by selecting only the relevant document(s) in Select documents.
Can suppliers forward the Verifeyer form?
In option 1 they can forward the platform email to their supplier, in option 2 they cannot forward the form, in option 3 they have the option to either fill out the form themselves or send it to their supplier via way of option 1.
Where can I find the completed form?
Under the Documents tab of the technical file.
Can I track progress?
Yes. You can track the progress by selecting the Invites tab in the top row, then select the Verifeyer form requests tab if you have sent out a form via the Requirements tab (option 1) and Product document requests if sent out via a Document request (option 2).

For option 3, you will have to wait until your supplier has completed the technical file and shared it back to you. You can them find the Verifeyer form under the Documents tab and see the status in the Requirements tab.