General flow of ProductIP platform

ProductIP helps you to Create, Manage and Share all compliance evidence for your products in one place. You work with clear requirements, the right document types and a shared workflow with internal and external stakeholders.

Create a technical file

Start by creating a technical file for your product.

• The technical file shows all regulatory requirements your product must meet.
• For each requirement, you see which document types are required, such as a test report or a declaration.
• You can create a technical file manually or import it using Excel.

This gives you a clear overview of what is required and what evidence is needed.

Manage documents and collaboration

Compliance documentation is often spread across teams and suppliers. ProductIP supports collaboration and tracking.

• Upload documents you already have and link them to the correct requirements.
• Invite colleagues, suppliers or other stakeholders to upload missing documents.
• Send document requests and follow up on them in the platform.
• Ask suppliers to provide a complete technical file instead of individual documents.

• Use MatchIt to intelligently link documents to requirements.
• All actions, uploads and changes are recorded in the Timeline.
• Structure your work using:
  • Data points such as project names, tags, and file groups
  • Workflow statuses such as Collecting and organising, Ready for review, Ready to buy and Not compliant

This helps you understand progress, ownership and remaining work at any time.

Share compliance information

You stay in control of what is shared.

• Choose which documents in the technical file are shared with others.
• Decide which documents are publicly available and which remain internal.

Typical workflow

A common way of working with ProductIP looks like this:

1. Create a technical file manually or by Excel import.
2. Upload the documents that are already available.
3. Link documents to the related requirements.
4. Request suppliers to upload missing documents or a complete technical file.
5. Review the uploaded documents and confirm correct linking.
6. Review open requirements and assess related risks.
7. Decide whether additional action is needed or the technical file can be accepted.