Create a packaging EU Declaration of Conformity (DoC)

Create an EU Declaration of Conformity (EU DoC) for your packaging. The EU DoC formally states that the applicable PPWR requirements have been demonstrated for the packaging. Under the PPWR, the conformity assessment and the EU DoC are drawn up for the entire Packaging Unit, including all integrated and separate components.

In ProductIP, you can generate this declaration automatically inside your packaging technical file after the packaging assessment and required documents are completed.

Feature access

This functionality is available for all plans. 

If you cannot access it, contact your account administrator.

Before you begin

• Set up your company account settings (company address, contact details, brand and logo)
• (Optionally) Set up digital signatures for document signing
• Ensure your packaging assessment and required documents are completed

This is the formal declaration step after the packaging assessment and the required technical documentation have been completed.

Video instructions

Steps

1. Open your technical file and go to the Requirements tab.
2. Click EU Declaration of Conformity at the top of the page. The declaration wizard opens.
3. Follow the wizard to fill in following required packaging data:
   1. Representative - if an Authorised representative is appointed, otherwise the same details as the manufacturer
   2. Manufacturer 
   3. Packaging to include
   4. Languages for your Declaration
   5. Declaration signer(s)
   6. Issue date
4. Add digital signatures (optional). Select existing signatures or upload new ones.
   
5. Enter the position for each signer. This will appear on the declaration.
6. (Optional) Use Auto-translate to generate additional language versions. Note: Not all languages are supported.
7. Review the declaration preview in all selected languages.
8. Export or attach the declaration. Choose one of the following:
   1. Download as HTML – edit in Word
   2. Download as PDF – ready to share
   3. Add to Technical File – automatically adds the declaration to the Documents section.
9. Optional: Open the Documents tab to review the generated declaration.

Tips and best practices

• Use approved company details and logos to keep your documents consistent
• Add extra information to your declaration:

1. Go to the Product tab
2. Click Edit product data
3. Enter text in the Additional information field. This text will appear in your EU DoC

Troubleshooting

• EU Declaration of Conformity button not visible

Cause: Incorrect product category selected

Solution: Select a packaging product category. All product categories for packaging technical files - with a market release date of 22 January 2025 or later - contain this button.

Still having issues? Contact ProductIP via helpdesk@productip.com.

FAQ

• Who needs to sign the EU DoC?

The manufacturer is responsible for the EU DoC. If an Authorised Representative has been appointed and the mandate covers this task, the Authorised Representative may sign on behalf of the manufacturer. The EU DoC is issued under the sole responsibility of the manufacturer.

• Who is considered the manufacturer?

The manufacturer is the person or company responsible for the packaging under the PPWR. A company can also become the manufacturer if it places packaging on the market under its own name or trademark, or if it modifies packaging already placed on the market in a way that may affect conformity.

• Can one EU DoC cover more than one regulation?

Yes, if packaging or the packaged product is subject to more than one Union act requiring an EU DoC, one single EU DoC may be drawn up where appropriate. The declaration must state the Union acts concerned and their publication references.

Related articles

• Set up your company logo
• Select a product category
• Manage your products
• Manage the requirements list
• Manage signatures