Create an EU Declaration of Conformity (DoC) for each packaging type to confirm it meets PPWR requirements. In ProductIP, you can generate this document automatically using your packaging technical file.

Feature access

This functionality is available for all plans. 

If you cannot access it, contact your account administrator.

Before you begin

• Set up your company account settings (company address, contact details, brand and logo)
• (Optionally) Set up digital signatures for document signing
• Ensure your packaging assessment and required documents are completed

This is the final formal step. When you have assessed the packaging and documents you can declare that the applicable PPWR requirements are fulfilled.

Video instructions

Prefer to watch instead? Watch the walkthrough here: 

Steps

1. Open your technical file and go to the Requirements tab. You will see all applicable requirements.
2. Click EU Declaration of Conformity at the top of the page. The declaration wizard opens.
3. Follow the wizard to fill in following required packaging data:
   1. Representative - if an Authorised representative is appointed, other wise the same details as the manufacturer
   2. Manufacturer 
   3. Products to include
   4. Languages for your declaration
   5. Declaration Signer(s)
   6. Issue date
4. Add digital signatures (optional). Select existing signatures or upload new ones.
   
5. Enter the position for each signer. This will appear on the declaration.
6. (Optional) Use Auto-translate to generate additional language versions. Note: Not all languages are supported.
7. Review the declaration preview in all selected languages.
8. Export or attach the declaration. Choose one of the following:
   1. Download as HTML – edit in Word
   2. Download as PDF – ready to share
   3. Add to Technical File – automatically linked it to the related requirements.
9. Optional: Open the Documents tab to review the saved declaration.

Tips and best practices

• Use approved company details and logos to keep your documents consistent
• Add extra information to your declaration:

1. Go to the Product tab
2. Click Edit product data
3. Enter text in the Additional information field. This text will appear in your EU DoC

Troubleshooting

• EU Declaration of Conformity button not visible

Cause: Incorrect product category selected

Solution: Select a packaging product category. All product categories for packaging technical files contain this button.

Still having issues? Contact ProductIP via helpdesk@productip.com.

FAQ

• Who needs to sign the EU DoC?
  
  • Short: The manufacturer signs the EU DoC. If the manufacturer is outside the EU, an authorised representative signs it. If an importer or distributor sells the product under their own name, they are responsible as the manufacturer.
  • Long: The manufacturer must carry out the conformity assessment, prepare the technical documentation in accordance with Annex VII and then issue the EU Declaration of Conformity (DoC) (Art. 15(2), Art. 38–39, Annex VIII). If an importer or distributor places packaging on the market under their own name or brand or modifies it in a way that may affect its conformity, they are considered to be the manufacturer (Art. 21 PPWR). If the manufacturer is situated outside of the EU a Authorised representative should be appointed, they will sign the EU DoC. Their obligations are defined under PPWR (Art. 17).
• Why is my declaration asking me to fill in certain mandatory fields?
  Depending on the product category you have selected, legislation may require different sets of data to be put on your declaration. Examples are the firmware version of the software, the noise emission level of a machine or the notified body of a personal protective equipment product. Check which of your requirements are flagged with a blue „DOC“ and open the related information (info button) of the requirements to learn more.

Related articles

• Set up your company logo
• Select a product category
• Manage your products
• Manage the requirements list
• Manage signatures